Courier service for trade fair logistics

When the time slot matters, we deliver right to the hall

We take stand materials and exhibits straight to your hall, on time within the set-up and dismantling windows.

On time at the hallA driver is at the collection point 60 to 120 minutes after confirmation.
Straight to the standTo the exhibition grounds from anywhere in Germany, without reloading, and overnight by arrangement.
High-value coverCovered by KRAVAG, with extended cover for expensive exhibits on request.

Calculate price and book now

(+49) 2233 5459590

Over 1,600 consignments delivered in the last 30 days

What you can expect from NavidEx

You stay informed

We keep you posted at every
key stage, without you having to chase.

Transport update

Delivered at 12:45.

Transport update

Consignment collected. Your delivery is on its way

Transport update

Your driver has been assigned. Collection today at 09:30.

Direct contact

Available day and night,
with no call queues.

NavidEx dispatcher with headset at her workstation

Available 24/7

Delivery at your preferred time

You choose the delivery time,
and we deliver exactly then.

NavidEx deliveryToday, 14:00

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Transport insurance

Every consignment is insured with KRAVAG,
for up to €1.5 million.

Calculate price and book now

Trade fair logistics with tight time slots and fixed stand locations

A trade fair is all about timing. Set-up takes place within a tight time window, and each hall has its own delivery times. At the stand, the team is waiting for materials that have to arrive on time. If the stand arrives late or a component is missing, the entire set-up is delayed. Once the show is under way, that time is almost impossible to make up.

We have been running our scheduled routes for industrial customers across Germany and throughout Europe since 2009. They are planned by our own dispatch team, and most of the vehicles used are our own. Runs to tight time slots are part of our daily routine.

This means one of our own vehicles is usually available quickly, without us having to search for one in a network first. Your consignment travels as a direct run without reloading. It stays in the same hands from collection to the exhibition grounds. A named contact from our dispatch team oversees the transport and gets in touch at every important stage.

Exhibition hall with stands and visitors

From promotional materials to trade fair stand components

Consignments range from boxes of printed and promotional materials to the components of a trade fair stand. We have the right vehicle for every size:

We take promotional and printed materials, giveaways or brochures through city traffic in an estate car.
Stand components, exhibition technology and palletised goods go in a van or box truck, depending on dimensions.
The box truck’s tail lift handles heavy or bulky exhibits, up to 250 kg per lift, with no need for a forklift or loading ramp.

Key figures: Payload up to 1,200 kg · Length up to 430 cm, width up to 210 cm, height up to 210 cm

We focus on vehicles up to 3.5 tonnes. For this reason, we do not carry complete exhibition stands or heavy machinery for display as a standard service. If you have larger or heavier loads that need moving regularly, we will be happy to discuss them with you.

The right vehicle for your trade fair transport

Four vehicle types cover most enquiries. You can see the exact price straight away in the calculator.

Estate car
For documents and smaller consignments, moving fast through city traffic.
Payload up to
300 kg
Load space
160 x 120 x 120 cm
Book now
Van
The all-rounder for medium-weight goods, on local or long-distance runs.
Payload up to
1,200 kg
Load space
430 x 180 x 120 cm
Book now
Box truck
The enclosed body protects sensitive goods from the elements.
Payload up to
1,200 kg
Load space
420 x 210 x 210 cm
Book now
Box truck with tail lift
The tail lift loads palletised goods without a forklift or loading ramp.
Payload up to
1,000 kg
Load space
420 x 210 x 210 cm
Book now

Book your trade fair transport in four steps

Calculate price
Enter the collection and delivery addresses, size and time window. The online price calculator shows you the fixed price and the right vehicle straight away.
Request and book
Book in just a few clicks, with no need to wait for a quote. Our dispatch team checks and confirms your booking.
Collection
After confirmation, a driver arrives at your premises with the right vehicle within 60 to 120 minutes.
Delivery
Straight to the right hall or stand, with our dispatch team available to you throughout the delivery period.

Calculate price now

Three typical jobs in trade fair logistics

Stand components for the first set-up dayAn exhibitor needs the components for their stand at the allocated hall on the first day of set-up. We collect the consignment from the warehouse and deliver it straight to the stand location within the agreed time slot. That way, the set-up team can start without waiting.
Missing exhibit shortly before openingOn the morning of the opening, it turns out that an exhibit is not at the stand. As soon as our dispatch team has confirmed the order, we collect it at short notice. We take it to the exhibition grounds as a direct run so that it is in place before the first visitor arrives.
Restocking promotional materialsWhile the trade fair is in progress, the stand runs out of brochures. We collect fresh supplies from the central warehouse and deliver them to the hall the same day. Nobody from your team has to go to the warehouse, and the stand remains staffed.

Straight to the right hall, within a tight time slot

At an exhibition centre, it is not just the day that counts but the hour. Each hall has its own delivery window, and the stand is often a long way from the gates. What matters here is that your consignment is at the right hall when the set-up team needs it. On a direct run, it does not sit in an interim warehouse waiting for the next scheduled route.

With trade fair timings this tight, our dispatch team plans every run, and it is usually carried out with one of our own vehicles. If a part is missing from the stand shortly before opening, we also bring supplies during the fair. After the fair, we handle removal within the dismantling window set by the hall. From the hall to the destination, the goods stay in the same hands.

The people who move your consignment

Since 2009, we have been running scheduled routes for business customers night after night. Today, we run more than 250 scheduled routes every day, throughout Germany and abroad. For the most part, we plan and drive them ourselves rather than simply passing orders on. The same fleet and the same team of dispatchers and drivers also bring your stand materials to the hall.

Find out more about NavidEx

Ana Maria Oprean
1st night dispatcher:
Operations planning
& coordination
Nicoleta Popa
2nd night dispatcher:
Customer support
& transport management
Mihaela Vesa
3rd night dispatcher:
Monitoring & operational
control
Saskia Paepke
Controller

Reviews of our trade fair transport

Der beste Kurierdienst – schnell und pünktlich. Und das Wichtigste: Das Team ist sehr freundlich Und noch etwas möchte ich sagen: Manche Leute, die hier negative Kommentare schreiben ... Das ist alles nicht wahr, denn ich weiß, dass die Leute seit 10, 12, 8 Jahren in dieser Firma arbeiten und Sie sind sehr glücklich… Wenn das Unternehmen schlecht wäre, wären die Leute nicht so viele Jahre dort geblieben und hätten dort gearbeitet. Navidex War, ist und wird das beste Unternehmen sein. Ich würde es jedem empfehlen.👍👍👍⭐️⭐️⭐️⭐️⭐️

Sergo Mosiashvili

Google review

Retter in der Not. Dringende und kurzfristige Direktlieferung über 400km gebraucht. Sonntags. Morgens angerufen, sofort gekümmert und alles top organisiert. Besser hätte es nicht laufen können. War richtig, richtig gut. Danke!!

Ralf Biesemeier

Google review

Ich war absolut zufrieden mit dem Service von NavidEx. Besonders beeindruckt hat mich die Freundlichkeit und Professionalität des Lieferpersonals, man spürt, dass hier Wert auf Kundenservice gelegt wird.

Oana Morosanu

Google review

Top Service. Anfragen werden umgehend bearbeitet. Sehr nettes Personal. Die Firma NavidEx kann ich absolut weiter empfehlen! 6 Sterne!!!

Burak Demirel

Google review

!!!TOP!!! Absolut empfehlenswert. Zuverlässig, schnell und kompetent. Sehr nette und fachlich tolle Beratung. Auch etwas kompliziertere Anfragen wurden schnell und professionell bearbeitet und gelöst. Beim nächsten Mal auf jeden Fall wieder NavidEx.

Sub Zero

Google review

Super Firma!

Moritz Salomon (Salomon Immobilien)

Google review

Sehr gute Erfahrung gemacht. Top zufrieden. Gerne wieder. 5 Sterne ⭐️⭐️⭐️⭐️⭐️

Arash Arm

Google review

Sehr Nette Leute sind immer Pünktlich

Zia Mir Barakkar

Google review

Super Service

Leon Spiridon

Google review

Super

Raid Hatamleh

Google review

Sergo Mosiashvili

Google review

Frequently asked questions about trade fair transport

Do you deliver straight to the hall and the stand within the set-up window?

Yes. We drive to the exhibition grounds as a direct run. Delivery is made to the allocated hall or stand within the time slot set for the set-up. For this to work, we need the hall number, stand location and delivery time in advance.

Can you bring fresh supplies while the trade fair is in progress?

That is one of our typical jobs. If a part is missing shortly before opening or the stand runs out of materials, we bring fresh supplies. We deliver them to the hall the same day. Once the order is confirmed, we usually collect within 60 to 120 minutes.

Do you also handle the return transport after dismantling?

After the fair closes, we will be happy to collect stand materials and exhibits within the specified dismantling window. We then drive them back to the warehouse or on to the next destination. That way, the removal stays in the same hands.

We are exhibiting at several trade fairs in a row. Can you handle that?

Yes. We coordinate the dates with your trade fair calendar. We take your materials from one fair to the next or to the warehouse in between. For regular exhibitors, we agree fixed terms.

Do you use your own vehicles or subcontractors?

For the most part, we use our own fleet and our own drivers from our scheduled routes. At peak times and on some routes, vetted partners are brought in. Even then, the consignment remains our responsibility.

How can I find out where my consignment is?

You can find out the current status at any time by phoning your contact in our dispatch team and, if you wish, via WhatsApp. We will get in touch proactively at every important step.

Better terms for regular exhibitors

Companies that ship with us regularly benefit from special terms with savings of up to 50 per cent. This applies to scheduled routes, the trade fairs in your calendar and seasonal transport requirements. It provides a solid basis for anyone exhibiting at the same trade fairs season after season.